The Regents Online Campus Collaborative is committed to maintaining the privacy of all its students. The Collaborative will work with all participating TBR institutions to ensure that rights afforded by the Family Educational Rights and Privacy Act (FERPA) are maintained. These are:
- The right to inspect and review the student's education records within 45 days of the day the Collaborative receives a request for access.
Students should submit to the registrar, dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they wish to inspect. A Regents Online Campus Collaborative official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
- The right to request the amendment of the student's education records that the student believes are inaccurate or misleading.
Students may ask for an amendment of a record they believe is inaccurate or misleading. They should write the Regents Online Campus Collaborative official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.
If the record is not amended as requested by the student, the Regents Online Campus Collaborative will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
- The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent.
One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the Regents Online Campus Collaborative in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the Regents Online Campus Collaborative has contracted (such as an attorney, auditor or collection agent); or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
Upon request, the Regents Online Campus Collaborative discloses education records without consent to officials of another school, upon request, in which a student seeks or intends to enroll.
Personally identifiable information may also be released without the prior written consent of the student under one or more of the conditions listed below:
- In addition to other disciplinary action, the Regents Online Campus Collaborative reserves the right to notify a parent or other legal guardian of a student under the age of 21 who is found guilty of violating federal, state, or local law or any rule or policy of the Regents Online Campus Collaborative governing the use or possession of alcohol or a controlled substance when it is believed that such behavior poses a serious threat, either by the severity or the repetitive nature of the behavior, to the welfare of that student or others in the community. The implementation of parental notification will be at the discretion of the Associate Vice President and Dean of Students. However, should the parent ask for such information, it will be released to the parent.
- Upon request the Regents Online Campus Collaborative will disclose the final results of any disciplinary proceeding conducted by the Collaborative against a student who is an alleged perpetrator of any crime of violence (as that term is defined in section 16 of Title 18, United States Code) or a non-forcible sex offense, if the Collaborative determines as a result of disciplinary proceedings that the student committed a violation of the institution’s rules or policies with respect to such crime or offense. The information shall include only the name of the student, the violation committed, and any sanction imposed by the Collaborative on the student. The Regents Online Campus Collaborative may include the name of any other student such as a victim or witness, only with the written consent of that student. The Regents Online Campus Collaborative will notify victims of sexual assault of the outcome of any disciplinary proceedings against the alleged perpetrator.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by the Regents Online Campus Collaborative to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW., Washington, DC 20202-4605.
External Site Links
Some Regents Online Campus Collaborative courses contain links to external websites on the internet. Content and Privacy Policies are the responsibility of their respective owners. Neither the Regents Online Campus Collaborative nor any Tennessee Board of Regents institution may be held liable for content contained on external sites.
IP Addresses and Logging
The Regents Online Campus Collaborative/Desire2Learn course management system server logs information about visitors, including IP addresses, date/time visited, length of stay, etc. This information is used for site statistics and for certain educational purposes. It may be used for financial aid evaluation purposes at the request of a student's home institution.
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