Test Proctoring

Proctor Information

Students are responsible for obtaining an approved proctor for their exams. The name, location and applicable information concerning individuals or institutions identified by students to serve as proctors must be submitted to the course instructor for review and final approval in a timely manner.

Securing a Proctor

Students are responsible for identifying an appropriate proctor and setting up arrangements for taking a test according to specific guidelines. Instructors will review and have final approval authority over any potential proctor.

If you are unable to find a suitable proctor, contact ROCC Campus Services at 1-888-223-0023 or rodphelp@tbr.edu for assistance.

Steps for Obtaining a Proctor at a TBR Testing Site

Step 1

Choose any Board of Regents institution from the list of TBR Proctor Sites.

Step 2

Select your testing site from the TBR Proctor Sites link in Step 1. Follow the directions provided by the testing center for obtaining a proctor at the location you have selected. Some testing sites require you to schedule your appointments online, while others may specify telephone or email as their preferred method for scheduling proctored exams. If email is the preferred method for scheduling, please provide the following information in your email:

  • Your name
  • Email address
  • Phone number
  • Instructor's name
  • Instructor's email (outside of D2L)
  • Instructor's phone number
  • Course name
  • Course number
  • Semester and year
  • Date and time proctor appointment is needed

Note: Call the proctor if you do not get a timely response by email.

Step 3

If your proctor is located at a TBR testing center, all pertinent information will be updated on a secure RODP website.

Step 4
All proctors must be approved by the course instructor in a timely manner prior to the test.

Steps for Obtaining a Proctor at an Alternative Testing Site

Step 1

If you cannot make proctoring arrangements at a TBR institution, work with your instructor to find a proctor at some other location, such as a public library or other non-TBR school or institution.

Step 2

Obtain approval from your instructor in a timely manner. All alternate testing site proctors must be approved prior to testing.

Step 3

Email your alternate testing site and request a proctor. Send the following information:

  • Your name
  • Email address
  • Instructor’s name
  • Instructor’s email address (outside of D2L)
  • Instructor’s phone number
  • Course name
  • Course number
  • Semester and year
  • Date and time proctor appointment is needed

Note: Call the proctor, if you do not get a timely response by email. 

Step 4

Ask the proctor at the alternative site to send an email message directly to your instructor. The message should include the following information:

  • Proctor name
  • Title
  • Place of employment
  • Email address
  • Phone number
  • Student name
  • Course name
  • Course number

Step 5

Your instructor will notify you when your proctor has made contact. Your instructor will reply to your proctor and send directions, materials, passwords, etc., for your proctored examination or essay. You are responsible for setting up a time to meet with your proctor.

Step 6

All proctors must be approved by the course instructor in a timely manner prior to the test.

Proctor Duties

  1. Your proctor will provide a quiet, distraction-free place for you to take your exam or write your essay.
  2. Your proctor will ensure that you have the materials and equipment you need.
  3. In addition, the proctor will do the following when you arrive:
  • Check to ensure that you are who you say you are. Bring a photo ID for this purpose
  • Provide any print materials needed for the exam or essay
  • Provide access to needed URLs
  • Provide needed passwords
  • Make sure that you are not disturbed or distracted by others
  • Ensure that you understand the conditions for taking the exam or writing the essay
  • Make sure that you and not someone else does the work
  • Collect any print materials (as needed) when you are finished
  • Verify that you have completed any required computer work and have submitted it correctly via computer

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© 2014, Regents Online Campus Collaborative

© 2014, Regents Online Campus Collaborative
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